Winter is quickly approaching and the temperatures are continuing to drop. To ensure ultimate efficiency, your business needs to keep going, even through the winter weather. The sensible thing to do is to devise a winter maintenance plan. This means that everybody who needs to will know what is going to happen when the dreaded snow and ice hit.

This post contains our ultimate guide to creating an effective winter maintenance plan. We highlight the essential elements that you can’t ignore as well as some extra tips to ensure your business doesn’t suffer this winter.

Preparation is key

  • Identify and agree upon who is responsible for particular tasks. Make it clear and make everybody aware of this.
  • List which areas need gritting treatments and record them.
  • Create and agree a schedule of checking and maintain areas. If you’re using a professional company then share this information with them.
  • Carry out a risk assessment.
  • If you’re doing it yourself, make sure you have enough supplies. If you’re using a company then make sure you’re both clear on agreements.

Who’s liable?

  • Ensure you’ve discussed with your insurers regarding personal injury claims.
  • Make sure you’ve sent your insurer your winter maintenance plan.
  • If you use subcontractors, check that they hold public liability insurance
  • Hold a staff meeting or ensure in another way that all staff are aware of safe operating practices / procedures.
  • Carry out thorough investigations into any accidents or injuries.

Health and safety

  • Ensure that your health and safety plan is reviewed a minimum of twice a year
  • Request risk assessment and method statements from contractors
  • Make sure procedures are integrated into a Health & Safety Management system

Dealing with snow and ice

  • When choosing a winter maintenance company, make sure it’s one with their own equipment and staff
  • When choosing a contractor, look for one with relevant credentials.
  • Always make sure that your contractor provides you with a service guarantee, reports and invoices.
  • All good contractors will receive access to advanced weather forecasts and tracking data for reporting and planning.
  • Identify a single point of contact for the management of your site. Give these details to anybody that needs them to avoid confusion.


  • If for some reason you choose to manage your winter solutions yourself, make sure the staff responsible have correct equipment and training.
  • Be proactive in applying salt to identified hazardous areas.
  • Make sure that any areas which will be used by pedestrians or vehicles are treated.
  • Be sure to record and store information on areas treated, who treated them and when they did it.
  • The action of treating areas should be taken within predetermined weather forecast parameters.

Monitoring the weather

  • Ensure that the source you’re using to determine your weather forecast is reliable.
  • Be sure to take more from road surface temperatures than air temperatures.


For effective winter maintenance solutions, don’t hesitate to get in touch with Lincolnshire Gritters today

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